FourballHQ Privacy Policy
Last updated: October 17, 2026
FourballHQ ("we," "us") runs fourballhq.com and the FourballHQ sign-up pages and Commish Desk used by golf clubs and their weekly games. This policy explains, in plain English, what information we collect, why, and what you can do about it.
What we collect
When you request a demo. We collect the name, club, email address and note you type into the request-demo form. We also record the date and time and a keyed hash of the IP address the request came from, to help stop spam. We keep that hash for up to 30 days.
When you start a free game. We collect the name and email address of the commissioner who sets up the game, and the game name. We use the email to confirm the sign-up, send the game links and send messages about keeping the game active.
When you use a game page. When a player signs up for a game, we store the first and last name they enter and the names of any guests they add. Commissioners may also add names to a club's roster, set groups, tee times and cart pairs, and write a game note. We store this game information so the club can run its game.
Spam protection. Our sign-up forms use a captcha service, Cloudflare Turnstile, to check that a real person is signing up. It may process technical information about your browser and device.
Technical information. Our hosting provider, Cloudflare, processes basic request information such as IP address, browser type and the pages requested, so the site can be delivered securely and protected from abuse.
What we don't do
- We don't sell or rent your personal information.
- We don't show ads.
- We don't use advertising or tracking cookies, and we don't use third-party analytics that follow you across sites.
Cookies and local storage
We only use functional cookies or browser storage that the service needs to work, such as remembering that you've entered a demo access code or that a commissioner is signed in to the Commish Desk. You can clear these at any time in your browser; you may need to sign in again.
How we use information
- To reply to demo requests and set up clubs.
- To run game pages and the Commish Desk for clubs.
- To keep the service secure, prevent spam and fix problems.
- To meet legal obligations.
Who we share it with
- The club and its commissioners. Names on a game page are visible to that club's commissioners, and the "who's in" list is visible to people who have the game's sign-up link.
- Service providers. We use Cloudflare to host and deliver the service. We use an email delivery provider to send account and game emails. They process data on our behalf.
- Legal reasons. We may disclose information if required by law or to protect the rights and safety of our users or others.
Third-party content
Our marketing pages load fonts from Google Fonts, which means your browser contacts Google's servers to download them.
How long we keep it
We keep demo requests for 30 days. Game data means the club's roster, guests, weekly sign-ups, groups and game notes. While your plan is active, we keep your roster and game history, even if you go weeks or months without a game, and commissioners can reset a week or download a backup any time. Within 60 days after your plan ends, we delete it, unless the club asks us to keep it or the law requires otherwise.
Free games. If a free game has no week with at least 2 players signed in for 15 days, we email the commissioner to ask if the group is still playing. One click keeps the game. If there's no reply, we send reminders 7 days and 3 days before archiving. We archive the game on day 29. An archived game can be restored for 30 days. After that, we permanently delete it, including players' names and the commissioner's email. That's no more than 60 days after the last game.
Your choices
You can ask us to see, correct or delete personal information we hold about you. Players can also ask their club's commissioner to remove their name from a game or roster. To make a request, contact us at hello@fourballhq.com or through the request-demo form at fourballhq.com/request-demo/. We'll respond within a reasonable time.
Children
FourballHQ is meant for adults organizing golf games. We don't knowingly collect personal information from children under 13. If you believe a child has given us information, contact us and we'll delete it.
Security
We use reasonable measures to protect information, including encrypted connections (HTTPS), private sign-up links and password-protected Commish Desks. No online service can be completely secure.
Changes
If we change this policy, we'll update the date above and, for meaningful changes, let clubs know.
Contact
FourballHQ · hello@fourballhq.com · or use the form at fourballhq.com/request-demo/